- Preview Wedding & Reception Sites
- Refer vendors, schedule vendor appointments
- Receive & review all vendor contracts
- Coordinate the plan of a color scheme, theme & decor
- Help to select musicians for the ceremony & Reception
- Provide a diagram of the room for seating arrangements
- Organize seating arrangements regarding placecards
- Order any favors, wrapping & speciality ribbons
- Provide on-going advice regarding etiquette
- Provide on-going advice regarding decor, rentals, etc.
- Prepare a processional/recessional
- Coordinate the wedding rehearsal
- Prepare a wedding schedule for all bridal party & vendors
- Reconfirm all aspects of wedding day requests regarding setups, arrival times, teardowns, etc.
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- Check the ceremony site regarding setups
- Ensure florals are delivered to appropriate area & persons
- Ensure guest book attendant understand directions
- Ensure ushers have seating plan
- Ensure the Best Man/Maid of Honor have rings
- Retain the marriage license for clergy
- Coordinate start time, processional/recessional with the clergy
- Coordinate start time with musicians
- Organize the processional line & spacing
- Direct guests to the reception area
- Direct the bridal party to the photographer area
- Coordinate the transfer of flowers, gifts, guest book, etc.
- Check reception room setup according to the diagram
- Arrange favors at each place setting
- Arrange escort & placecards
- Ensure cake table is set, ready & cake has been delivered
- Ensure all speciality items have been delivered
- Pay any & remaining fees to vendor services
- Coordinate Bridal Party introductions
- Coordinate Bride & Groom introductions
- Cue Bride & Groom for first dance, cake cutting, toast, etc.
- Ensure the timing of the schedule is followed to maintain a smooth flow for the reception
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